Between your last session and the next, there's no prep time — there's barely enough time to finish the note you're still writing. Cultivar turns the note you're already writing into a structured briefing card: mood, key themes, where you left off. Reviewed in 30 seconds.
How it works
When you get the chance to write your progress note, simply copy it to Cultivar. That's it — nothing extra.
Cultivar pulls out what matters — presenting concerns, mood, key themes, and progress — into a structured card you can scan in seconds.
30 seconds before you see the client again, you're oriented. Every time.
Notes submitted to Cultivar should be de-identified — no client names, dates of birth, contact information, or other identifying details.
Why Cultivar
Your session notes are never stored on our servers. Only the briefing card you review and approve is saved.
Nothing is saved without your review. Edit the generated briefing before approving it, so what's stored is always accurate.
A structured snapshot of mood trends, key themes, and where you left off — everything you need in a 30-second read.
Profiles use opaque unique identifiers you choose — no real names, no identifying information stored anywhere in the system.
Pricing
Free
$0/mo
Try it free. No card, no commitment.
Solo Practitioner
$29/mo
Billed annually · Save $72/year
Your pre-session prep, automated.
Group Practice
$29/seat
3-seat minimum · $87/mo to start
For multi-clinician practices
* Access continues until the end of your billing period after cancellation.
Common questions
Cultivar is a pre-session briefing tool for therapists. You paste the note you just wrote; it extracts what matters — mood, key themes, where you left off — into a card you can scan in 30 seconds before your next session. Raw notes are never stored; only the briefing card you approve is saved.
No. Cultivar is not HIPAA compliant and is not designed to store protected health information (PHI). Users should not enter client names or other identifying information. Client profiles use opaque unique identifiers chosen by the practitioner. Cultivar is a clinical memory aid — not a covered entity or business associate under HIPAA.
Cultivar protects confidentiality in four ways: (1) Session notes are never stored on our servers — raw notes are processed to extract a briefing and never written to storage. (2) Nothing is saved without your review — only the briefing card you approve is stored. (3) Client profiles use opaque unique identifiers with no real names or identifying information stored in the system. (4) Before any note is sent to the AI, Cultivar runs a pattern-matching filter to detect common PHI signals — names, dates of birth, phone numbers, email addresses, and similar identifiers. If potential PHI is detected, the submission is blocked and you are warned to de-identify the note before proceeding.
A Cultivar briefing card is a structured summary containing: presenting concerns, recent mood patterns, key therapeutic themes, progress notes, and where the previous session left off. It is designed to be scanned in under 30 seconds before a session begins.
Cultivar is designed for licensed therapists, counselors, psychologists, and mental health practitioners in private practice or group settings. It is especially useful for clinicians who see multiple clients per day and want to maintain session continuity without relying on memory or time-consuming note review before each appointment.
Cultivar offers a free plan for up to 3 client profiles with 24 free sessions included — no credit card required. The Solo Practitioner plan is $29 per month billed annually ($348/year) or $35 per month billed monthly, with unlimited client profiles and unlimited sessions. A Group Practice plan for multi-clinician practices is coming soon at $29 per seat per month (3-seat minimum).
From the guide
Clinical practice
A five-step preparation routine, how long it should take, and common mistakes to avoid.
Read the guide →Documentation
SOAP, DAP, and BIRP formats explained — plus how to structure notes for faster pre-session review.
Read the guide →Tools & technology
The four categories of AI tools available, what to look for, and the right questions to ask before adopting any tool.
Read the guide →